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Writing a Book

Writing a Book

Writing a Book

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Page 1 Page 2  MOUNIR A. AJAM WRITING A BOOK SAMPLE PROJECT AS PER THE SUKAD CAM2P™ MODEL Download free eBooks at bookboon.com 2 Page 3 Writing a Book: Sample Project as per the SUKAD CAM2P™ Model 2st edition © 2016 Mounir A. Ajam & bookboon.com ISBN 978-87-403-1503-5 Download free eBooks at bookboon.com 3 Page 4 WRITING A BOOK Contents CONTENTS Preface 7 1 Project Overview 8 1.2 Introduction 8 1.3 Knowledge Basis 8 1.4 Process Groups 8 1.5 E-Book Structure 8 2 Project Pre-Launch Stage 9 2.1 Introduction 9 2.2 Idea Statement 9 2.3 Stage Gate 1 10 2.4 Feasibility study 10 2.5 Stage Gate 2 13 2.6 Project Authorisation Document 14 2.7 Stage Lessons Learned 17 2.8 Chapter Closure 17 A C A R EER W I T H I N F I N A N CE & I T Denmark’s largest provider of financial software solutions needs YOU! 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Care to join us? – Visit us at www.simcorp.com SIMCORP A/S · Oslo Plads 12 · DK-2100 Copenhagen O · Denmark · +45 35 44 88 00 · www.simcorp.com Download free eBooks at bookboon.com Click on the ad to read more 4 Page 5 WRITING A BOOK Contents 3 Project Launch Stage 18 3.1 Introduction 18 3.2 Alignment to CAM2P™ 18 3.3 Basic Requirements Document 20 3.4 Stage Gate 3 24 3.5 Project Management Plan 25 3.6 Stage Gate 3 (3 and 4)34 28 4 Project Definition Stage 30 4.1 Introduction 30 4.2 Project Detailed Plan 31 4.3 Stage Gate 5 41 4.4 Stage Lessons Learned 41 4.5 Chapter Closure 41 5 Project Implementation Stage 42 5.1 Introduction 42 5.2 Implementation Summary 43 5.3 Stage Gate 6 46 5.4 Stage Lessons Learned 46 6 Project Operation Readiness Stage 47 7 Project Close Stage 48 7.1 Introduction 48 7.2 Lessons Learned 48 7.3 Performance Reconciliation 49 7.4 Project Closure Comments 51 7.5 Project Success 51 7.6 Future Follow-Up 51 7.7 Organisational Records Update 52 7.8 Project Manager’s Comments 52 7.9 Stage Gate 8 52 8 Section Attachments 53 8.1 Attachment A: Draft Outline 53 8.2 Attachment B: Detailed Project Breakdown Structure 54 8.3 Attachment C: PBS: Expanded Project Branch 56 8.4 Attachment D: PBS, Writing Branch, 1st Draft 57 8.5 Attachment E: Project Cost Estimate 58 Download free eBooks at bookboon.com 5 Page 6 WRITING A BOOK Contents Appendices 60 Appendix A: Additional Resources 61 Appendix B: Bibliography 62 Appendix C: List of Acronyms 63 Appendix D: Glossary of Terms 65 Appendix E: Project Management Associations 69 End Sections 70 Author Biography: Mounir A. Ajam 71 About the Publisher 72 The Foundation 73 Endnotes 74 Download free eBooks at bookboon.com 6 Page 7 WRITING A BOOK Preface PREFACE This e-book is part of the CAM2P™ Strategic Program.1 The Strategic Pillars: SUKAD Strategic Pillars SP 1 SP 2 R&D SP 4 SP 5 SP 6 The Research and Development Pillar (one of the six); it consists of three main products at this time. Research and Development PM Methodology OPM System Project Success (CAM2P™) (The 7Es™) (The 4Ds™) The CAM2P™ Strategic Program includes various sub-programs, one of these sub-programs is a publishing (sub)-program. PM Methodology (CAM2P™) Publishing Technology & Application Learning & Development Advisory & Consultancy The publishing program has so far delivered numerous projects and more are on the way. Under this program, SUKAD has already released The Inheritance, Project Management Foundation2 in English and Arabic, and Redefining the Basics of Project Management.3 Although the above-listed books include a digital version, SUKAD has also published a group of independent e-books.4 As one reads this e-book, more books and e-books may have been published; for the latest, refer to SUKAD Multimedia site at . Download free eBooks at bookboon.com 7 Page 8 WRITING A BOOK Project Overview 1 PROJECT OVERVIEW 1.2 INTRODUCTION This e-book provides the reader with a complete sample project, as per the SUKAD CAM2P™ Model (The Customizable and Adaptable Methodology for Managing Projects™). The example explains the project from an idea to closure and includes all project phases and stages. SUKAD classifies this project as a small-simple project5 or a ‘day-to-day’ project6. Starting with a small-simple project is practical for an introduction to practical project management and how to apply CAM2P™. The project is ‘Writing a Book Project’, which is a real project where the author followed CAM2P™ to write the book, Redefining the Basics of Project Management. 1.3 KNOWLEDGE BASIS It is worth noting that the project and the original write-up were complete in accordance with version 1.0 of CAM2P™ (2007–2009). Now, SUKAD has improved the methodology and are currently working with CAM2P™ 2.0 (since 2013). Therefore, some parts of this e-book might not be 100% in line with CAM2P™ 2.0. In these situations, the author will include notes to clarify the differences. Further, since this was the first time SUKAD used CAM2P™ for a writing project, a customised version of the standard model did not exist for writing projects. Therefore, in the write-up, the author explains any customisation steps, when utilised. 1.4 PROCESS GROUPS It is important to stress, once again, that this is a small-simple project. For these simple projects, SUKAD treats the project phases as somewhat equivalent to the PMBOK® Guide process groups7. However, for larger projects, the process groups repeat for every stage (Project Management Institute, 2013). It is essential to emphasise this point here in order for the readers not to lose sight of the process groups repeating in every phase or stage.8 1.5 E-BOOK STRUCTURE Each of the subsequent chapters (Chapters 2 to 7) covers a stage of ‘Writing a Book Project’. Chapter 8 is the last chapter, and it includes the attachments. Download free eBooks at bookboon.com 8 Page 9 WRITING A BOOK Project Pre-Launch Stage 2 PROJECT PRE-LAUNCH STAGE 2.1 INTRODUCTION The project concept phase has only one stage, the project pre-launch stage. Further, there are three stage deliverables and two stage gates, as shown in Figure 1. Figure 1: Project Pre-Launch Stage Deliverables and Gates For this project,the author will follow the standard CAM2P™ model; there is no need for any deviations or customisation. 2.2 IDEA STATEMENT 2.2.2  PROJECT DESCRIPTION Write a book to explain The Customizable and Adaptable Methodology for Managing Projects™, CAM2P™. 2.2.3  PROJECT JUSTIFICATION The development of the model was to fill a gap in the practice of project management, and SUKAD believes there is a market for such an approach. The market needs lead SUKAD management to conclude that it would be beneficial to publish a book explaining the model9 in detail, with all the stages, stage gates, stage deliverables, and other elements. Further, SUKAD is already using the methodology on internal projects, and the SUKAD professional services team is using the model in learning programs and delivering services. 2.2.4  STRATEGIC ALIGNMENT This project aligns to the SUKAD strategic direction, since writing this book is part of the SUKAD research and development strategic pillar10, and in particular to the SUKAD Way™ Research and Development Pillar. Download free eBooks at bookboon.com 9 Page 10 WRITING A BOOK Project Pre-Launch Stage The methodology is crucial for offering outstanding services to the community, clients, and the emerging profession of project management. Further, the whole Research and Development Pillar and the CAM2P™ Program are essential to help position SUKAD as a project management thought leader, which is one of the SUKAD 2020 strategic objectives. 2.3 STAGE GATE 1 2.3.1 DECISION  Approved    Revise    Hold    Not Approved 2.3.2  EXPLANATION OF DECISION This project is a direct contributor to the SUKAD vision and mission and SUKAD 2020 strategic plan. This project is a key element in enhancing the master certificate in project management program, which is also a SUKAD strategic initiative. 2.4 FEASIBILITY STUDY 2.4.1  WHAT IS THE PROJECT? Due to potential confusion on the output of this project, the author must clarify the ‘output’, the ‘product’ of the project before one can conduct a feasibility study! This project is about writing a book only – not publishing. There will be a follow-up project to publish, market, and sell the book. The main reasons behind splitting the writing project from the publishing project is: • Writing this book is necessary now11 due to various factors. These factors include the recent launch of the postgraduate program and the availability of experienced professionals and MBA Interns from an international business school that can help in testing the model on different projects. Those MBA Interns are not project managers, which is suitable. • Publishing a book is a commercial initiative and has different objectives and business drivers than the writing part, hence, justifying a separate treatment and the split. Further, there will be various commercial factors to consider due to the potential costs involved. In this context, the feasibility evaluation here is limited to writing a book and would also consider the acceptance of the book by the professional community but will not include the commercial aspects. Download free eBooks at bookboon.com 10 Page 11 WRITING A BOOK Project Pre-Launch Stage 2.4.2  FEASIBILITY STUDY OUTLINE Figure 212 shows the outline of the feasibility study. In the following sections, the author will address each point of the feasibility study. Figure 2: The Feasibility Study Outline per CAM2P™ 2.0 2.4.3  TECHNOLOGY EVALUATIONS13 Technology Evaluations is not a relevant factor for this project since there are no technological issues, beyond the use of a personal computer. 2.4.4  FINANCIAL CONSIDERATIONS There are negligible direct costs in writing this book. Therefore, there is no need for funding or other financial considerations. 2.4.5  TIME CONSIDERATIONS The author expects that the writing would require about one hundred hours, which is an acceptable effort. In term of duration, this project will require about three months. 2.4.6  COST CONSIDERATIONS There is no specific budget allocated for this project; SUKAD management expects that most of the efforts for writing a book will be by an internal resource. Although, there is no payment for the author, there is an opportunity cost, which is associated with the time spent on writing a book. Download free eBooks at bookboon.com 11 Page 12 WRITING A BOOK Project Pre-Launch Stage The decision taken, is to not capture any cost but to capture the time required to write a book (level of effort). The cost estimate is less than 1,000 UAE Dirham14 for printing and courier charges to send the book to a few professionals for review. 2.4.7  HUMAN RESOURCES The book is about project management, and the designated author has the required knowledge of the subject at hand and a high level of practical ‘real world’ expertise qualifying him to write this book. He is also the developer of the methodology. Further, the author has a significant regional and global network that can offer valuable input and critique through reviews. 2.4.8  MARKET EVALUATIONS SUKAD Management believes there is a market for such a book, because globally, there are limited project management books that are highly practical and follow a methodology. Further, clients for project management courses, postgraduate programs, and other professionals need samples and case studies that help them understand the concept of project management. The idea is that once the author writes this book, SUKAD will follow through with publishing sample projects.15 Since the primary purpose for the writing project is to use it for SUKAD internally, the internal demand justifies the project. 2.4.9  SOCIAL/COMMUNITY EVALUATIONS This element is part of CAM2P™ 2.0; it was not there in the original version.16 In either case, there are no social or community issues to consider.17 2.4.10  INTERNAL CROSS EVALUATIONS The author is working on another book, The Inheritance, at the same time. Therefore, these two projects will affect each other, primarily since they share the same author and both cover CAM2P™. 2.4.11  LOCATION FACTOR This factor is not applicable for this type of project, since the author can write from anywhere. 2.4.12  LEGAL/REGULATORY CONSIDERATIONS The only legal or regulatory issues would be copyrights, on both sides, protecting our rights and respecting the rights of others. Therefore, the author must proactively cite the source of any information he uses in the book. Download free eBooks at bookboon.com 12 Page 13 WRITING A BOOK Project Pre-Launch Stage 2.4.13  MAJOR PROJECT RISKS The primary risk for the writing project is the author’s availability and the effort exceeding the expected hours. Both of these points will lead to project delays. 2.4.14  SUSTAINABILITY CONSIDERATIONS The sustainability considerations topic is part of CAM2P™ 2.0; was not part of the original version. 2.4.15  OTHER CONSIDERATIONS Language The book will be in English. In the future, SUKAD is likely to have an Arabic version, but that would be outside the scope of this project; it can be a follow up project. Acceptance How and who will accept this project? Acceptance is an intriguing challenge since the author is also the CEO of the company. It is necessary to define some subjective criteria, such as: • Acceptance by SUKAD team members, since they will use the book for their projects (internal and external), • Acceptance by Clients18; the audience is primarily the postgraduate program and other workshop participants, • The acceptance of the book by the professional community.19 2.4.16  FEASIBILITY STUDY CONCLUSION AND RECOMMENDATION Based on the above, the team considers the market (internal) for such a project as viable. In conclusion, one can say that this project is feasible and recommend it. 2.5 STAGE GATE 2 2.5.1 DECISION  Approved    Revise    Hold    Not Approved Download free eBooks at bookboon.com 13 Page 14 WRITING A BOOK Project Pre-Launch Stage 2.5.2  EXPLANATION OF DECISION For this particular project, ‘approval’ is not a significant exercise since it is the CEO’s initiative. The management team members are all aligned and in agreement that is a strategic imperative; therefore, SUKAD Management decided to authorise this project. 2.6 PROJECT AUTHORISATION DOCUMENT 2.6.1  AUTHOR NOTE & OUTLINE Some information below might be a repeat of earlier sections. The author does this to show the complete deliverables as standalone documents. Also note that we kept the original write up as we originally wrote it; we did not change it later to reflect newer information. This way the author can maintain a transparent and accurate account of the events on this project; no after the fact enhancements! Lighting, beyond illumination In 10 years 2/3 of people will be living in big cities. At Philips we focus on providing lighting beyond illumination to make these cities more livable, enjoyable and safe. #makeitmeaningful What will be your impact? www.philips.com/careers Download free eBooks at bookboon.com Click on the ad to read more 14 Page 15 WRITING A BOOK Project Pre-Launch Stage Figure 3: Project Authorisation Document Outline 2.6.2  PRODUCT DESCRIPTION The primary purpose of the project is to write a book explaining The Customizable and Adaptable Methodology for Managing Projects™, CAM2P™. This book is part of the SUKAD Research and Development initiatives. The book must include a detailed explanation of the model, including the project life span, the stages, stage gates, deliverables, and other factors for the proper use of the model. 2.6.3  PROJECT JUSTIFICATION This project is a direct contributor to achieving the SUKAD Vision of being “Project management for aspects of life! ” Moreover, it is aligned with the SUKAD mission of: “To be an agent of change and a catalyst for development! ” This project is in line with the SUKAD Strategic Direction. 2.6.4 LOCATION This factor is not applicable for this type of project. Download free eBooks at bookboon.com 15 Page 16 WRITING A BOOK Project Pre-Launch Stage 2.6.5  TIME AND DURATION The project manager expects the project duration to be less than three months, and the target completion of a workable draft is 30 September 2009. A workable draft is the second draft, ready for external reviews. Internal reviews will take place after the first draft, currently expected around the end of August 2009. 2.6.6  PROJECT TOTAL COST The expected cost is less than 1,000 UAE Dirham for printing and courier charges to have the book sent to a few professionals for review. There is also the opportunity cost of 100 hours of the author’s time. 2.6.7  PROJECT MANAGER The project manager is also the author, Mr. Mounir Ajam. He has total authority20. 2.6.8 ASSUMPTIONS There will be time available to develop the project within the allocated period. The author will write the book during the evenings and weekends in order to not the project interfere with the day-to-day business. 2.6.9 CONSTRAINTS No writing during business hours, in order to minimise the conflict with the business needs. 2.6.10  MAJOR RISKS None identified at this time. Typically, significant risks could be business risks, which would be the vast acceptance of the model and the book by the professional community. However, as stated in the Feasibility Study, this would be a question for the next project, publishing the book. Download free eBooks at bookboon.com 16 Page 17 WRITING A BOOK Project Pre-Launch Stage 2.6.11 STAKEHOLDERS The various stakeholders are: 1. SUKAD Clients: individuals and organisations, 2. The public, who might purchase the book21, 3. SUKAD management team, 4. The author of the book, and 5. The author’s family. 2.6.12  PROJECT SUCCESS In the initial version of CAM2P™, project success was included with the Basic Requirements Document. 2.7 STAGE LESSONS LEARNED The team did not capture any lessons learned during this stage. 2.8 CHAPTER CLOSURE This chapter is specific to the project pre-launch stage, which includes the idea statement. The idea statement is the ‘what’ and ‘why’ of the project; the business case. In addition, the stage includes a feasibility study to assess whether the organisation can deliver the project successfully and realise the expected benefits. The chapter closes with the formal authorisation of the project. Download free eBooks at bookboon.com 17 Page 18 WRITING A BOOK Project Launch Stage 3 PROJECT LAUNCH STAGE 3.1 INTRODUCTION The project development phase has two stages; the project launch stage is the first of the two. As per the standard model, there are two stage deliverables and two stage gates. Figure 4: Project Launch Stage Deliverables and Gates For this small and unique project, there is a need for some changes from the standard model. 3.2 ALIGNMENT TO CAM2P™ The main reason for the considered deviation is that this project is unusually small and simple. It is mostly a single person project whereas the author is a key project team member and is the project manager and CEO of the company. Although there are other team members, their roles are for reviews toward the end of the project. What are the proposed changes from the standard model? The situation justifies merging the stakeholders alignment and approval steps for the basic requirements with the project management plan under one stage gate; essentially merging SG3 and SG4. Figure 5 shows this option. In other words, this step merges the project management plan with the requirements statement (R.S.), which is the basic requirements document. Download free eBooks at bookboon.com 18 Page 19 WRITING A BOOK Project Launch Stage Figure 5: Option 1 for Project Launch Stage Another alternative is the possibility of incorporating (merging) the project management plan into the project detailed plan, as shown in Figure 6. The justification for this alternative is similar to the previous case. In addition, the project management plan for this project is not as essential as it would have been for a project with a longer duration, multiples deliverables, and multiple team members. After review of both options, the project manager selected the first option. Figure 6: Option 2 for Project Launch Stage Download free eBooks at bookboon.com 19 Page 20 WRITING A BOOK Project Launch Stage 3.2.3  REVISED STAGE COMPONENTS Based on the above modifications to the standard model, the revised stage components are: 1. Define the basic requirements, 2. Establish the high-level project management plan, 3. Make the necessary decisions at stage gate 3. The main difference from the standard model is combining stage gates 3 and 4. Therefore, stage gate 3 in the revised model (this project) is after the project management plan and includes the functions of both standard gates, which are stakeholders’ alignment and approval of the project management plan. 3.3 BASIC REQUIREMENTS DOCUMENT 3.3.1  BRD OUTLINE Figure 7 presents the outline of the basic requirements document, as per the current version of CAM2P™. Figure 7: The Basic Requirements Document Outline 3.3.2  DESCRIPTION OF THE PRODUCT As we have already established, this project is about writing a book and the book is about the Customizable and Adaptable Methodology for Managing Projects™. Therefore, the product of this project (the result) is a book that provides extensive details to explain the model and its various components. Download free eBooks at bookboon.com 20



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